Email - Local Open Government Blog

Wisconsin Supreme Court Holds Employee's Personal E-mails Not Public Records

Steve DiJulio — Mon, 19 Jul 2010 08:53:58 -0800

On July 16, 2010, the Wisconsin Supreme Court ruled that a public employee's personal e-mails are not public records under that State's Public Records Law. Like Washington, Wisconsin has broad public disclosure laws. Or, as noted by the Supreme Court, "[i]f Wisconsin were not known as the Dairy State it could be known, and rightfully so, as the Sunshine State." But, the Court held personal e-mails "are not a part of government business," simply because they may be sent or received on a Wisconsin local government's e-mail and computer system.

This holding is similar to (and cites) a Washington Court of Appeals decision, Tiberino v. Spokane County, 103 Wn. App. 680, 13 P.3d 1104 (2000). There, the Washington court held the personal e-mails were "public records," and excessive personal e-mail use was a reason for discharge of a government employee. However, the personal e-mails were exempt from disclosure under Washington law. While the fact of excessive email use is of legitimate public concern, the actual content of the personal emails was not.

Emails are forever: embarrassing press emails to South Carolina Governor's Staff

Ramsey Ramerman — Mon, 20 Jul 2009 20:42:45 -0800

Emails allow an increased level of public access to government decision-making because many issues are resolved in email exchanges that 20 years ago would have been addressed in person or over the phone. These same emails, however, sometimes reveal embarrassing information. Example A: the scandal related to South Carolina Governor Sanford's affair. For more see the posts on the Death by Email blog.

Not surprisingly, the newspaper that broke the story, the State, has made an extensive public records requests to the Governor's office. What is surprising, however, is that some of the more recent embarrassing emails show media outlets pledging support for the governor when the stories first broke that he had gone missing: Great Call: In Emails To Sanford's Office, Right-Wing Media Dismissed Missing Gov Story

It's not uncommon for members of the public unaware of the scope of the public records laws, to be embarrassed when their email to their elected official is made public. But this is the first example I've seen of the media being embarrassed because they forgot about the public records laws.

"Please destroy after reading" -- FOIA case demonstates that emails are forever

Ramsey Ramerman — Sat, 04 Jul 2009 11:57:43 -0800

When the U.S. Forest Service was considering whether to fire whistle-blower Glen Ith back in 2007, its ethics chief was keenly aware that his emails on the topic were public records, subject to discover. His solution? Instruct all recipients to destroy the emails:

This information is for your eyes only. Please destroy after reading. It's not protected by privilege and is subject to discovery.

Melvin Y. Shibuya
Chief, Labor/Employee Relations Branch

He repeated similar warnings in subsequent emails.

Here is a link to an article that includes these excerpts from those emails.

Justice has prevailed, at least sort of. Mr. Ith died of a heart attack while on administrative leave, after his job was "downsized" but his widow was recently awarded all of her litigation cost.