Digital Photocopiers May Contain Public Records

Posted on April 23, 2010 by Foster Pepper Municipal Group

On Wednesday April 23 the State Archivist circulated a reminder that digital photocopiers contain hard drives with images of scanned records. These must be treated as public records, and all applicable federal, state and local rules must be followed, including those rules mandating the protection of confidential information. The archivist suggested that the hard drives on photocopiers should be erased before the copiers are traded in. A link to a CBS news story regarding records on digital copiers owned by public entities that was circulated by the archivist can be found here.

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Citee Pierre - July 22, 2010 6:30 PM

Thanks for sharing this information. I saw this news in CBS. We must be cautious with this issue especially it deals with our security. Always remove the hard disk inside the copiers. Privacy is very important especially if handling confidential information.

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